IPH Limited, a public company is the holding company for a number of intellectual property professional services businesses operating under different brands and across the Asia-Pacific region (each company or group of companies operating under a single brand is referred to as a Group Business). For the purposes of the Australian and New Zealand Code of Conduct for Trans-Tasman Patent and Trade Marks Attorneys 2018, Australian and New Zealand incorporated attorneys within the IPH Limited group are also considered to be members of an ‘ownership group’ (members of the ownership group are identified below).*
The success of IPH and the success of IPH Group Business’ and their clients require us to deliver the highest quality services, and to manage our group relationships so as to act always in our clients’ best interests. To ensure this, each Group Business adheres to the following key principles to ensure independence in provision to clients of attorney professional services, appropriate disclosure of group relationships and management of actual or potential conflicts of interest.
Always act in the best interests of our clients
IPH Group Businesses and their attorneys have as their first and primary obligation, always to act in the best interests of their clients and in accordance with the law.
Independent provision of professional attorney services
IPH Group Businesses and their attorneys operate independently from each other in their provision to clients of attorney professional services. Each Group Business maintains separate case management systems and no non-public information relating to professional attorney services is shared between Group Businesses.
(Note: A Group Business may in some cases engage or be engaged by another IPH Group Businesses as a foreign agent or lawyer and information shared for that purpose.)
Active compliance with all legal and ethical requirements
IPH Group Businesses actively comply with all applicable laws, regulations and codes of conduct, including professional regulations and codes, and privacy, competition and consumer protection legislation.
Active management of conflicts of interest
IPH Group Businesses and their responsible attorneys actively consider and manage actual and potential conflicts of interest. The IPH group structures and arrangements, including as to the separation and independent provision to clients of attorney professional services by each Group Business, ensures compliance with legal and ethical requirements including obligations under applicable Codes of Conduct, and minimises the potential occurrence of conflicts.
Disclosure of group relationships and independence in tenders and proposals
IPH Group Businesses are open and transparent about their relationship with IPH Limited and each other, including by expressly notifying its membership of the group in competitive proposals and tenders. Unless advised to the recipient, all Group Businesses prepare tender responses and proposals independently from each other and no Group Business shares the content of tenders or proposals with any other Group Business.
Sharing of information
In order to provide their services IPH Group Businesses rely upon certain back-office, non-professional services provided by non-attorney entities within the IPH group, such as information technology, insurance, finance and accounting services. In addition, where reasonably necessary to satisfy corporate governance, management and reporting responsibilities, such as financial and regulatory reporting, compliance, corporate accountability and oversight and risk management responsibilities, IPH Group Businesses may be required to share certain information with IPH Limited.
Any information shared for such purposes is disclosed only to the extent reasonably required, is used only for the purposes provided and remains subject to confidentiality.
IPH Group Businesses do not share non-public client information with any other Group Business (unless engaged by them as a foreign agent or lawyer).
Sharing of personal information
The proper management of these matters is of critical importance to the IPH Limited group to ensure the interests of our clients are not affected.
If you would like further information with respect to our approach to these matters please contact us.
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*Members of the ownership group are Cullens Pty Ltd, Spruson & Ferguson Pty Ltd, Spruson & Ferguson Lawyers Pty Ltd, Fisher Adams Kelly Pty Ltd^, AJ Park IP Ltd (and affiliated company AJ Park Law Ltd), Practice Insight Pty Ltd and Pizzeys Patent and Trade Mark Attorneys Pty Ltd. Spruson & Ferguson and Pizzeys also comprise patent and trade mark attorney entities outside Australia and New Zealand. Information on all legal entities forming part of the IPH Limited group is available at www.iphltd.com.au/about-iph.
^Fisher Adams Kelly Pty Ltd and Cullens Pty Ltd will combine business operations with the Spruson & Ferguson Group Business from April 2018, and be fully integrated into Spruson & Ferguson Pty Ltd in July 2018.